Top Tips

5 ways to make booking a musician stress-free

Whether you’re needing music for a wedding or a different event, there’s a lot to think about. Here are some top tips to help to make the music side of things stress free.

1. Research

There are many websites to look through now to help you to find the perfect musicians for your event. Last Minute Musicians, Encore and Headliner are ones to get you started. Beware of extra costs by going through some of these however, as they may take commission on the bookings. There are pros and cons to this.

Last Minute Musicians doesn’t take commission, however, you will need to take charge of the booking yourself after enquiring.

Headliner and Encore do take commission but they also handle the majority of the booking for you by contacting the musicians and providing a platform for communication.

Do any of your friends or family have recommendations? If they have thrown a similar event, they may have hired musicians themselves. This kind of firsthand information can be really useful.

2. Budget

Make sure you know the maximum that your budget will allow you to pay for music. Then, as part of your research, you can look at exactly what you can get for your money. Ask musicians what their hourly rate is. Usually musicians have a baseline rate and then add onto it for each hour or half hour. Ask for quotes for your exact time and check whether there are any add-on fees.

3. Payment Method

Once you have found a musician and you have agreed a price, find out the best payment method. Is there a deposit? Can you pay in instalments? Can you pay in one go? When is the payment due? Often, as long as the final amount is paid on time, most musicians will be happy with instalments. Due to the nature of our career, we understand that money can be stressful and we don’t want to add to that. Just make sure that you pay on time and we’ll be happy.

4. Keep communicating

Personally, I prefer clients to have some direct contact with me. This helps me to provide the service that they want and need from me. Any issues are dealt with swiftly and it’s a chance to get to know each other. Occassionally I will go and sit down with clients to discuss their needs, either in person or over the phone. This creates a sense of ease to the event because you create a connection and can have a proper conversation prior to the event.

5. After the event, stay in touch

This may seem like an odd one, however, looking on to future events, you may want musicians again. If you have hired one and were happy with their service, why not use them again? Now this doesn’t mean that you have to become best friends, but checking in with each other every now and then is a great way to find out what they are up to and if they have other projects that could be useful to you later on.

Also, remember to leave a review for them. Just as other people’s recommendations were useful to you in tip 1, your recommendations and experiences are important for other people.


These tips are not just helpful when booking musicians, they can be used with any services from florist to caterers to venues. Give them a go and let me know what you think!

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